HotelX specializes in group hotel sourcing and event planning management. We help organizations secure the best hotel accommodations, negotiate rates, manage room blocks, and, if needed, coordinate all aspects of event planning to ensure seamless execution.

Nothing! We receive a commission from the hotels for bringing them your business. We do not have preferred agreements with specific hotels so you can be sure that we are finding the right fit for YOU.

We gather your room block, meeting space and F&B requirements and ensure we are all on the same page. Once complete, we submit RFPs to multiple hotels that fit your criteria. Once proposals are received, we will provide you with a comprehensive report for your review. After your selection, we communicate with the hotel to negotiate and prepare the contract. We include any contract clauses or procurement requirements from your organization. We are also able to assist with any meeting/event services you need support with at an hourly rate.

Yes! On average we save clients 10-20 hours of research, RFP creation, hotel communication and negotiation. We are your partner in the search and keep you updated throughout the process.

Our services are ideal for corporations, associations, sports teams, wedding planners, or any group organizing events, conferences, or meetings that require hotel accommodations and/or planning assistance.

We leverage our industry relationships and buying power to negotiate the best rates and terms for your group. Our team manages the entire process, from initial research to contract negotiation and final booking, saving you time and money.

No group is too large or too small! Whether you need 10 rooms or 1,000, we customize our services to meet your needs.

Absolutely! We are experts in finding the best options to match your budget while still delivering quality accommodations and services.

We recommend reaching out as early as possible to secure the best rates and availability. However, we’re also skilled at handling last-minute bookings when needed.

Yes, we manage the entire contracting process, ensuring favorable terms and conditions. Our team carefully reviews all agreements to protect your interests.

We offer flexible solutions and work with hotels to accommodate changes in your plans. Whether you need to adjust dates, add rooms, or modify event details, we’ll handle it for you.

We assist with renegotiating contracts, securing refunds, or rescheduling as needed. While cancellation policies vary by hotel, we’ll advocate on your behalf to minimize fees and disruptions.